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Administrative procedures

Procedure 15: Convert the notary office established by a notary public
Update day:09-12-2016

 

 

 

Order or execution

 

Step 1: The Notary Office established by a notary public converted under the provisions of clause 1, Article 79 of Notarization Law submits documents directly at the Division of Receiving and Returning Results of administrative procedures (One – Stop Division) – Hanoi City Department of Justice.

 

 

Step 2: An officer receives and inspects the documents as submitted:

 

+ If the documents are submitted in full as stipulated, receive and issue a return note.

 

+ If the documents are not submitted in full as stipulated, guide the office to supplement and complete documents as stipulated.

 

+ If the documents are not under the jurisdiction of the Department, guide the office to the competent agency as stipulated.

 

Step 3: An one – stop officer inputs the documents into the book and transfers them to the Judicial Support Division for solving as stipulated.

 

Step 4: The Judicial Support Division completes documents as stipulated to submit to People’s Committee of the City for consideration and determination in the specified term.

 

+ Where any issue to be certified arises in the course of settlement, notify the One – Stop Division of giving a notice to the office or re-notifying time for returning results.

 

Step 5: After a Decision for conversion of the Notary Office is made by People’s Committee of the City, the Judicial Support Division transfers it to the One- Stop Division to provide results to the office according to the return note.

 

 

Methods of implementation

 

- Documents are submitted directly to the Division of Receiving and Returning Results of administrative documents (One – Stop Division) – Hanoi City Department of Justice.

 

Place of receiving: The Division of Receiving and Returning Results of administrative documents (the One-Stop Division) – Hanoi City Department of Justice.

 

Add: No 1B Tran Phu, Ha Dong, Hanoi

 

Tel:  0433.546.151 or 0433.546163

 

 

Composition of documents

 

1. Written request for converting the notary public in the form TP-CC-11 issued together with Circular No. 06/2015/TT-BTP;

 

2. Original of operation registration certificate of the notary office;

 

3. Financial statements, statements of operation and organization, notarization documents stored in the notary office to be converted.

 

4. Decision for appointment of the notary public in partnership of the notary office to be converted (certified copy or photocopy enclosed with the original for comparison).

 

 

Quantity

 

01 set

 

 

Term of settlement

 

- Within 07 working days, after receiving all legal documents as stipulated, the Department of Justice submits to the People’s Committee of the City for consideration and approval of converting the Notary Office. In the case of refusal, it shall give a written notice specifying reasons for such refusal.

 

- Within 07 working days, after receiving the request of the Department of Justice, the People’s Committee of the City makes consideration and approval for converting the Notary Office; in the case of refusal, it shall give a written notice specifying reasons for such refusal.

 

 

Object of implementation

 

- Notary office established by a notary public.

 

 

Implementing agency

 

           - The agency competent to decide: Hanoi City People’s Committee

 

- The agency implementing directly: Hanoi City Department of Justice (Judicial Support Division)

 

 

Results of implementation

 

-                 Decision for conversion of the notary office.

 

            In the case of refusal, People’s Committee of the City shall give a written answer specifying reasons for such refusal.

 

 

 

 

Fee

 

None

 

 

Name of form

 

- Written request for converting the notary office (TP-CC-11);

 

Download from the website:

www.sotuphaphanoi.gov.vn

   

 

 

 

Requirements, conditions of implementation

 

None

 

 

Legal bases

 

1. Notarization Law in 2014;

 

2. Circular No 06/2015/TT-BTP dated June 15, 2015 of Ministry of Justice detailing and guiding implementation of some articles of Notarization Law.

 

 

 


 

 

 

TP-CC-11

 

(Issued together with Circular No. 06/2015/TT-BTP)

 

 

 

 

 


 

SOCIALIST REPUBLIC OF VIETNAM

 

 

Independence - Freedom - Happiness

 

REQUEST FOR CONVERSION OF NOTARY OFFICE

 

To: Hanoi City People’s Committee

 

Name of Notary Office (in capital letters): ..............................................

 

Address of head office: ………………………………………………………………….....

 

Establishment Decision No: ......................... dated ........./........../.................

 

Operation registration certificate No: ……………….. dated ........./........../...........................

 

Full name of Director of Notary Office: ............................................................

 

Would like to convert into a Notary office organized and operated in the form of a partnership company with the following contents:

 

1. Name of converted notary office (in capital letters):.........................

 

2. Address of head office: .....................................................................................................

 

Tel: ........................................... Fax:………...............................................

 

Email (if any):..................................... Website (if any):…………………..........

 

3. Full name of Director of the Notary Office: ........................................................

 

Permanent residence registration place: ...........................................................................

 

Current address: ......................................................................................................

 

4. List of notaries public (including the Director of notary office) :

 

 

No

 

 

Full name

 

 

Permanent residence

 

1

 

 

 

 

 

2

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Hanoi, day…month…year….

 

Director

 

(Signature, full name and stamp)

 

 

 

 

 

 

 

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