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Administrative procedures

Procedure 16: Register the notary office converted from the notary office established by a notary public
Update day:09-12-2016


 

Order or execution

 

Step 1: When the Notary Office receives the Decision for conversion, it shall prepare and submit documents at the Division of Receiving and Returning Results of administrative procedures (One – Stop Division) – Hanoi City Department of Justice.

 

Step 2: An officer receives and inspects the documents as submitted:

+ If the documents are submitted in full as stipulated, receive and issue a return note.

+ If the documents are not submitted in full as stipulated, guide the office to supplement and complete documents as stipulated.

+ If the documents are not under the jurisdiction of the Department, guide the office to the competent agency as stipulated.

Step 3: An one – stop officer inputs the documents into the book and transfers them to the Judicial Support Division for solving as stipulated.

Step 4: The Judicial Support Division receives, inspects and handles the documents as stipulated.

+ Where any issue to be certified arises in the course of settlement, notify the One – Stop Division of giving a notice to the organization or re-notifying time for returning results.

Step 5: After results are available, the Judicial Support Division transfers them to the One- Stop Division to provide results to the office according to the return note.

 

Methods of implementation

Method 1: Documents are submitted directly to the Division of Receiving and Returning Results of administrative documents (One – Stop Division) – Hanoi City Department of Justice.

Method 2: Documents are submitted via the post system together with fees as stipulated.

Note: Documents to be submitted shall be verified under the regulations of the law.

Place of receiving: The Division of Receiving and Returning Results of administrative documents (the One-Stop Division) – Hanoi City Department of Justice.

Add: No 1B Tran Phu, Ha Dong, Hanoi

Tel:  0433.546.151 or 0433.546163

 

Composition of documents

1. Application for registering operations of the notary office in the form issued together with Circular No. 06/2015/TT-BTP;

2. Decision for converting the notary office.

3. Documents for registering practice and issuing cards for the notary public in partnership, contractual notary public (if any) for the office.

4. Documents used for proving the head office of the notary office to be converted if the notary office changes its head office.

Changing the head office to another district shall be approved by the People’s Committee of the City in writing.

 

Quantity

01 set

 

Term of settlement

07 working days after receiving all documents.

 

Object of implementation

Notary office to be converted.

 

Implementing agency

           - The agency competent to decide: Hanoi City Department of Justice

- The agency implementing directly: Judicial Support Division

 

Results of implementation

- Operation registration certificate of the notary office.

 

Fee

-                 1.000.000 VND

 

Name of form

- Application for registering operations of the notary office in the form TP-CC-09;

- Written request for registering practice and issuing notary public’s card in the form TP-CC-06;

Download from the website:

www.sotuphaphanoi.gov.vn

   

 

Requirements, conditions of implementation

Within 07 working days, after receiving the decision for conversion, the notary office to be converted shall register its operations at the Department of Justice.

 

Legal bases

1. Notarization Law in 2014;

2. Circular No 06/2015/TT-BTP dated June 15, 2015 of Ministry of Justice detailing and guiding implementation of some articles of Notarization Law.

3. Circular No. 54/2015/TT-BTC dated April 21, 2015 of Ministry of Finance stipulating collection of fees for consideration of appointing a notary public; fees for granting a notary public’s card and operation registration certificate for a notary office.

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