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Administrative procedures

Procedure 17: Register probation of notarization practice
Update day:09-12-2016

 

Order or execution

 

Step 1: The applicant prepares and submits documents at the Division of Receiving and Returning Results of administrative procedures (One – Stop Division) – Hanoi City Department of Justice.

 

Step 2: An officer receives and inspects the documents as submitted:

+ If the documents are submitted in full as stipulated, receive and issue a return note.

+ If the documents are not submitted in full as stipulated, guide the citizen to supplement and complete documents as stipulated.

+ If the documents are not under the jurisdiction of the Department, guide the citizen to the competent agency as stipulated.

Step 3: An one – stop officer inputs the documents into the book and transfers them to the Judicial Support Division for solving as stipulated.

Step 4: The Judicial Support Division receives, inspects and handles the documents as stipulated.

+ Where any issue to be certified arises in the course of settlement, notify the One – Stop Division of giving a notice to the citizen or re-notifying time for returning results.

Step 5: After results are available, the Judicial Support Division transfers them to the One- Stop Division to provide results to the citizen according to the return note.

 

Methods of implementation

Method 1: Documents are submitted directly to the Division of Receiving and Returning Results of administrative documents (One – Stop Division) – Hanoi City Department of Justice.

Method 2: Documents are submitted via the post system.

Note: Documents to be submitted shall be verified under the regulations of the law.

Place of receiving: The Division of Receiving and Returning Results of administrative documents (the One-Stop Division) – Hanoi City Department of Justice.

Add: No 1B Tran Phu, Ha Dong, Hanoi

Tel:  0433.546.151 or 0433.546163

 

Composition of documents

1.Application for registration of notarization practice probation (form TP-TSCC-01);

2. Certificate of graduation form the notary training course or certificate for completion of notary training (certified copy or photocopy enclosed with the original for comparison).

3. Dispatch of the notary office for appointment of a notary public guiding probation for the probationer in notarization practice, number of card of the notary public guiding probation (excepting for an applicant who can not contact himself/herself).

 

Quantity

01 set

 

Term of settlement

07 working days after receiving all legal documents.

 

Object of implementation TTHC

People complete notary training courses.

 

Implementing agency

           - The agency competent to decide: Hanoi City Department of Justice

- The agency implementing directly: Judicial Support Division

 

Results of implementation

- Notice for enrollment into the list of probationers.

In the case of refusal, a written answer specifying reasons for such refusal shall be provided.

 

Fee

None

 

Name of form

- Application for registration of notary practice (form TP-TSCC-01);

Download from the website: www.sotuphaphanoi.gov.vn.

 

Requirements, conditions of implementation

The following people will not be allowed to register probation:

 

- Not be appointed as a notary public as stipulated in Article 13 of Notarization Law;

- Be an officer, official (excepting for officers working in the notary office), professional soldier, defense workers in the agency or unit under the People’s Army; soldier or worker in the agency or unit under People’s Public Security.

 

Legal bases

1. Notarization Law in 2014;

2. Circular No 04/2015/TT-BTP dated April 15, 2015 of Ministry of Justice guiding probation of notary practice.

 

 

 

 

 

 


 

TP-TSCC-01

SOCIALIST REPUBLIC OF VIETNAM
Independence - Freedom - Happiness

APPLICATION FOR REGISTRATION OF NOTARY PRACTICE PROBATION

(Issued together with Circular No. 04/2015/TT-BTP dated April 15, 2015)

To: Hanoi City Department of Justice.

I am:........................................................................................................................

Date of birth:............................................................................................. Gender:…………

ID card/personal identity document No: ...................................................  Date of issue :……./........../………..…….Place of issue:..............................................................................

Permanent (or temporary) residence registration place:..............................................................................

..............................................................................................................................................

Current address:...............................................................................................................

..............................................................................................................................................

I completed a notary training course and was granted with a certificate of graduation from the notary training course/ I completed an additional notary training course and was granted with a certificate of completing the notary training course (1) No:……………dated……./…../…… by the Judicial Academy. I contacted myself for probation/ I was arranged for probation by the Department of Justice (2) at the Notary Office…………/Notary office…………………………………………

Address of head office:..................................................................................................................

..............................................................................................................................................

Probation duration is expected to start from day….month….year…..

I would like commit to comply the laws and implement all obligations of the probationer.

 

  

Hanoi, day…month….year….
Applicant
(
Signature and full name)

Notes:

- (1) If the notary training course is completed, select the option before the mark “/”, if the additional notary training course is company, select the option after the mark “/”.

- (2) If self- contacting, select the option before the mark “/”, if the Department of Justice arranges probation, select the option after the mark “/”.

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