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Administrative procedures

Procedure 18: Change a place of notary practice probation from this office to another notary office in Hanoi City.
Update day:09-12-2016

 

Order or execution

 

Step 1: The applicant prepares and submits documents at the Division of Receiving and Returning Results of administrative procedures (One – Stop Division) – Hanoi City Department of Justice.

 

Step 2: An officer receives and inspects the documents as submitted:

+ If the documents are submitted in full as stipulated, receive and issue a return note.

+ If the documents are not submitted in full as stipulated, guide the citizen to supplement and complete documents as stipulated.

+ If the documents are not under the jurisdiction of the Department, guide the citizen to the competent agency as stipulated.

Step 3: An one – stop officer inputs the documents into the book and transfers them to the Judicial Support Division for solving as stipulated.

Step 4: The Judicial Support Division receives, inspects and handles the documents as stipulated.

+ Where any issue to be certified arises in the course of settlement, notify the One – Stop Division of giving a notice to the citizen or re-notifying time for returning results.

Step 5: After results are available, the Judicial Support Division transfers them to the One- Stop Division to provide results to the citizen according to the return note.

 

Methods of implementation

Method 1: Documents are submitted directly to the Division of Receiving and Returning Results of administrative documents (One – Stop Division) – Hanoi City Department of Justice.

Method 2: Documents are submitted via the post system.

Note: Documents to be submitted shall be verified under the regulations of the law.

Place of receiving: The Division of Receiving and Returning Results of administrative documents (the One-Stop Division) – Hanoi City Department of Justice.

Add: No 1B Tran Phu, Ha Dong, Hanoi

Tel:  0433.546.151 or 0433.546163

 

Composition of documents

1. Written request for changing probation place, in which:

- Specify reasons for changing probation place;

- Be confirmed by the notary office approving probation for a duration and implementation of rights and obligations of the probationer in such office.

2. Written confirmation of the notary office where the probationer applies for changing to (appoint a notary public guiding probationer, number of trainer’s card).

 

Quantity

01 set

 

Term of settlement

05 working days after receiving all legal documents.

 

Object of implementation TTHC

Individual

 

Implementing agency

           - The agency competent to decide: Hanoi City Department of Justice

- The agency implementing directly: Judicial Support Division

 

Results of implementation

- Notice for changing probation palce.

In the case of refusal, a writen notice specifying reasons for such refusal shall be provided.

 

 

Fee

None

 

Name of form

None

 

Requirements, conditions of implementation

Changing notary practice probation place is made in the following cases:

1. The notary office receiving the probationer ceases to operate, terminates its operation or convert, wind up under the regulations of Notarization law and documents guiding implementation.

2. The notary office receiving the probationer is not eligible for receiving the probationer as stipulated in clause 2, articel 11 of Notarization Law.

3. The trainer dies or is not able to conduct his/her tasks due to health issues or other objective reasons or does not perform all responsibiliteis as stipulated in article 10 of this Circular and the notary officde does not have another qualified notary public for guiding probation.

 

Legal bases

1. Notarization Law in 2014;

2. Circular No 04/2015/TT-BTP dated April 15, 2015 of Ministry of Justice guiding probation of notary practice.

Attachments:

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