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Administrative procedures

Procedure 20: Register notary practice re-probation after terminating notary practice probation
Update day:09-12-2016




Order or execution


Step 1: The applicant prepares and submits documents at the Division of Receiving and Returning Results of administrative procedures (One – Stop Division) – Hanoi City Department of Justice.



Step 2: An officer receives and inspects the documents as submitted:


+ If the documents are submitted in full as stipulated, receive and issue a return note.


+ If the documents are not submitted in full as stipulated, guide the citizen to supplement and complete documents as stipulated.


+ If the documents are not under the jurisdiction of the Department, guide the citizen to the competent agency as stipulated.


Step 3: An one – stop officer inputs the documents into the book and transfers them to the Judicial Support Division for solving as stipulated.


Step 4: The Judicial Support Division receives, inspects and handles the documents as stipulated.


+ Where any issue to be certified arises in the course of settlement, notify the One – Stop Division of giving a notice to the citizen or re-notifying time for returning results.


Step 5: After results are available, the Judicial Support Division transfers them to the One- Stop Division to provide results to the citizen according to the return note.



Methods of implementation


Method 1: Documents are submitted directly to the Division of Receiving and Returning Results of administrative documents (One – Stop Division) – Hanoi City Department of Justice.


Method 2: Documents are submitted via the post system.


Note: Documents to be submitted shall be verified under the regulations of the law.


Place of receiving: The Division of Receiving and Returning Results of administrative documents (the One-Stop Division) – Hanoi City Department of Justice.


Add: No 1B Tran Phu, Ha Dong, Hanoi


Tel:  0433.546.151 or 0433.546163



Composition of documents


1. Application for registration of notarization practice probation (form TP-TSCC-01);


2. Certificate of graduation form the notary training course or certificate for completion of notary training (certified copy or photocopy enclosed with the original for comparison).


3. Documents used for proving that the applicant is in the cases as stipulated in clause 3, article 6 of Circular no 04/2015/TT-BTP.





01 set



Term of settlement


07 working days after receiving all legal documents.



Object of implementation TTHC


-People complete notary practice training courses.



Implementing agency


           - The agency competent to decide: Hanoi City Department of Justice


- The agency implementing directly: Judicial Support Division



Results of implementation


- Notice for enrollment in the list of probationers.


In the case of refusal, a written answer specifying reasons for such refusal shall be provided.








Name of form


- Application for registration of notary practice probation (form TP-TSCC-01).



Requirements, conditions of implementation


The probationer terminating notary probation is considered to re-register probation when the following conditions are satisfied and one of the following cases occurs:


         - Reasons for terminating probation as stipulated in points a, b, c, e and h, clause 1, article 6 of Circular No 04/2015/TT-BTP disappear.


          - Complete the sentence, excepting for being convicted of intentional crime.


- Complete administrative discipline under the laws on administrative discipline;


- After 02 years, since a decision of the Department of Justice for removing name of the probationer from the list of probationers as stipulated in clause 1, article 30 of Circular No 04/2015/TT-BTP takes effect.


The applicant is not accumulated for duration of previous probation when notary practice probation is terminated.



Legal bases


1. Notarization Law in 2014;


2. Circular No 04/2015/TT-BTP dated April 15, 2015 of Ministry of Justice guiding probation of notary practice.


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